FOUR CORNERS UNIT OF NEW MEXICO
CONSTITUTION
DRAFT 4-27-07
ARTICLE I
NAME OF ORGANIZATION
Sec. 1 This organization is a chartered Unit of the Wally Byam Caravan Club International, Inc. and shall be
known as the Four Corners Unit of New Mexico Unit of the Wally Byam Caravan Club International, Inc.
ARTICLE II
OBJECTIVES
Sec. 1
The objectives of this non-profit organization shall be:
To furnish encouragement and assistance in the development of the Unit and thus afford fraternization
for recreational vehicle owners.
To encourage safe driving and assist in improving the general welfare of the recreational vehicle
public through assistance and active participation of all its members in building a strong organization
for the betterment of good will toward recreational vehicle travel.
To coordinate with and participate in the interests and activities of the International and the Region.
To cooperate with other organizations and units within our sphere which are seeking to elevate the
standards and ethics of the various groups.
To disseminate information of an advisory and educational nature which will be of value to its
members and the public.
To encourage government and private agencies to continue upgrading the quantity and quality of public and private recreational vehicle parks and facilities.
ARTICLE III
MEMBERSHIP QUALIFICATIONS
Sec. 1 An adult who owns a recreational vehicle manufactured by Airstream, Inc. shall be eligible for
membership.
Sec. 2 There are two classes of membership in this unit--Regular Members and Affiliate Members.
Sec. 3 An applicant for membership in this Unit must submit an application in writing and, upon the payment of
International and Unit dues, shall be a Regular Member of this Unit.
Sec. 4 Regular Members who have sold their recreational vehicle manufactured by Airstream, Inc., may, upon
request, retain their membership as Regular Members of this Unit pursuant to the provisions of Sec. 2
ARTICLE VI of the International Constitution. Such Regular Members shall possess all the rights and
privileges of the International Club, including full voting rights in all elections and on all questions.
Sec. 5 Regular Members of another Unit may become Affiliate members in this Unit by an application to the
Membership Committee and upon acceptance shall possess all the rights and privileges of the Unit except:
The right to hold office in the Unit.
The right to vote in the selection or election of officers in the Unit, Region or International or on any
amendment to the Unit or the International Constitution.
The right to vote on the dissolution of the Unit, consolidation of the Unit with one or more units, or
the merger of the Unit with another Unit.
Sec. 6 Applicants for Affiliate membership in this Unit must submit dues and show evidence of membership in
the International Club through another duly chartered unit.
Sec. 7 Failure to pay either Unit or International dues will automatically terminate membership in the unit.
Sec. 8 In those cases of co-ownership of a recreational vehicle manufactured by Airstream, Inc., the
rights and privileges of membership shall be deemed to include the spouses of such co-owners but
collectively such co-owners shall possess one vote only except such co-owners who each pay International
and Unit dues to this Unit shall each have one vote. A co-owner is defined as one of two WBCCI members
who own a single Airstream Recreational Vehicle. Existing co-owners with more than two memberships on
June 25, 2005, are not subject to this two membership limitation, as long as they maintain continuous
membership in WBCCI.
ARTICLE IV
OFFICERS AND THEIR ELECTION
Sec. 1
The officers of the Unit shall be Regular members of the Unit and shall consist of:
President
First Vice President
Second Vice President
Corresponding Secretary
Recording Secretary
Treasurer
Two Trustees
Sec. 2 The Officers shall be nominated and elected via e-mail and shall be installed and shall assume office
on Dec 15 of each year. An officer, except for Trustees, shall serve in office for a term of one year or
until a successor is elected but in no case shall an officer be eligible to serve more than two consecutive
terms in the same office except the Recording Secretary, Corresponding Secretary or Treasurer provided
said officers are duly nominated and elected for each term of office.
Sec. 3 The Trustees shall be nominated and elected via e-mail, each for a term of two years, but arranged so
that only one-half such Trustees terms expire in any one year. No Trustee shall serve more than one two year
term consecutively.
Sec. 4 An officer who advances to an office pursuant to the provisions of Sec. 5 of this ARTICLE shall not be
deemed to have served a full term in such office unless said service is for a period of greater than one-half
(1/2) the term of such office.
Sec. 5 In the event of the death or resignation of the President or the death, advancement or resignation of a Vice
President, or an officers inability to fulfill the duties of office, the next ranking Vice President (in the
order first, second) shall advance thereto. All other vacancies on the Executive Board, except that of the
Immediate Past President, shall be filled by a majority vote of the Executive Board.
ARTICLE V
EXECUTIVE BOARD
Sec. 1 The Executive Board shall consist of all of the unit officers plus the immediate Past President of the unit.
Sec. 2 The Executive Board shall be the administrative body of the Unit and shall define the policies of and have
full administrative authority in all matters pertaining to the Unit, and shall exercise general control and
supervision of all officers and committees.
Sec. 3 The President or any two members of the Board may call a business meeting of the Executive Board at any
time deemed necessary.
Sec. 4 A quorum of the Executive Board shall consist of a majority of its members.
ARTICLE VI
UNIT BUSINESS MEETINGS
Sec. 1 The annual business meeting of the Unit shall be held during the last quarter in each calendar year. Additional business meetings may be held during any rally of the Unit, and also may be
called at any time by a majority vote of the Executive Board. The date, time, location and purpose of all
Unit business meetings shall be announced to the members in writing at least thirty days prior to the
meeting. A quorum for conducting business at any business meeting shall be not less than ten
percent of the membership. (Normally 10-15%)
Sec. 2 All Regular Members voting at the annual or additional business meetings of this organization, and each
such membership, identified by the International Club membership number, shall be considered one vote,
except for co-owners who each pay International and Unit dues to this unit as provided for in Article III,
Section 8.
Sec. 3 A mail ballot may be used to obtain the vote of the members of the Unit on a proposal when such is
deemed desirable or necessary. When a mail ballot is used to obtain the vote of the members of the Unit
on a proposal, no other method of voting on such proposal shall be utilized.
ARTICLE VII
BYLAWS
Sec. 1 Bylaws consistent with this Constitution and with the Constitution, Bylaws and Policy of the Wally Byam
Caravan Club International, Inc., embodying additional provisions for the government of the Unit may be
adopted by the Executive Board.
ARTICLE VIII
AMENDMENTS
Sec. 1 Proposed amendments to this Constitution shall be submitted to the Executive Board in writing. The
Executive Board shall submit all such amendments to the members for their consideration.
Sec. 2 Any Article or Section of this Constitution may be amended by a two-thirds vote of the members present
and voting at a business meeting of the Unit or a special meeting called for that purpose, providing in
either case, a notice containing the proposed amendment or amendments has been mailed first-class to
each member of the Unit at least fifteen days prior to such a meeting.
Sec. 3 All amendments to this Constitution shall become effective upon adoption.
This Constitution, as last amended, was adopted on_____________ at ________________________
BYLAWS AND POLICY
ARTICLE I
PARLIAMENTARY AUTHORITY
Sec. 1 Parliamentary procedures for all meetings of the Unit and Executive Board shall be governed by the
current edition of ROBERT'S RULES OF ORDER NEWLY REVISED except when they are in conflict
with the Constitution, Bylaws, or Policy of this Club.
Sec. 2 The order of business shall be:
A. Call to order
B. Roll Call
C. Approval of Minutes
D. Reports of Officers and Committees
E. Special Orders
F. Unfinished Business
G. New Business
H. Announcements
I. Adjournment
ARTICLE II
COMMITTEES
Sec. 1 Standing Committees shall be:
A. Budget/treasurer
B. Rallies
C. Membership
D. Newsletter
E. Internet communications
The President shall appoint and be an ex-officio member of all committees except the Nominating
Committee.
Sec. 2 All Standing Committees shall consist of a Chairman and as many members as deemed necessary by the
President. Chairmen of Standing Committees shall report at each meeting of the Executive Board.
ARTICLE III
GUESTS
Sec. 1 A guest (or guests) sponsored and invited by a member in good standing, and using the members trailer or
motorhome or staying in a non-RV facility such as a cabin, motel room, etc., may attend activities of the
Unit. Members sponsoring such a guest shall pay one extra rally fee exclusive of the parking fee.
Sec. 2 A member in good standing in this Unit may sponsor and invite a non-member Airstream recreational
vehicle owner, as a prospective member, to attend rallies and other activities of the Unit.
Sec. 3 Members in good standing in the International Club may attend activities of the Unit provided that such
members, and where required, shall have made prior reservation for each attendance.
Sec. 4 A unit, once each calendar year, may host a rally or caravan or combination thereof with a recreation
vehicle club not chartered by the Wally Byam Caravan Club International, Inc., and it may conduct, twice
each calendar year, (but not more than 50% of the rallies and caravans conducted by that unit in any
calendar year) a buddy rally or a buddy caravan or combination thereof to which each member of the unit
may invite not more than one non-member recreation vehicle family.
The non-member RV family to be invited is intended to be one which is a prospective member and one
which does not own an Airstream. The family is invited to the buddy rally or caravan to introduce them to
the WBCCI Way of Life and the unit members in the hope they might decide to purchase an Airstream
and join the club. A buddy rally is not intended to be used by current or past WBCCI members to attend a
WBCCI rally in their non-Airstream vehicles.
ARTICLE IV
NOMINATION & ELECTION OF OFFICERS
Sec. 1 The Executive Board shall, not less than ninety (90) days prior to the units annual business meeting, shall entertain and solicit proposed nominations from the membership for officer positions of the unit. Those individuals shall be contacted by the Executive Board not less than (30) days prior to the business meeting so as to ascertain if they will accept such nomination. Those individuals that agree to be nominated will be presented to the membership via e-mail and a vote will then be taken.
ARTICLE V
DUTIES OF OFFICERS
Sec. 1
The President shall:
Preside at all meetings of the Unit and Executive Board.
Enforce the Constitution and Bylaws.
Appoint all standing committees
Have such powers and duties as normally pertain to the principal executive officer.
Sec. 2
The 1st Vice President shall:
Attend all business meetings of the Unit and the Executive Board.
Shall assist the President.
Assume the duties of the President in the President's absence.
Sec. 3
The 2nd Vice President shall:
Attend all business meetings of the unit and the Executive Board.
Assist the President and the First Vice President.
Assume the duties of the First Vice President in the absence of said officer.
Assume the duties of the President in the case of the absence of the President and the First Vice
President.
Perform the duties as assigned by the Executive Board.
Sec. 4
The Corresponding Secretary shall:
Issue notices of all meetings of the Unit and the Executive Board as prescribed in Article VI, Sections
1 and 2 and Article VIII, Section 2 of the Constitution and ARTICLE XI, Sec.1 of the Bylaws.
Prepare an agenda of pending business for use by the presiding officer at each meeting.
Coordinate with the Treasurer to maintain an accurate roster of paid-up members of the Unit.
Sec. 5
The Recording Secretary shall:
Record and preserve the minutes of all official meetings of the Unit and the Executive Board, and
mail copies to the members of the Executive Board not more than fifteen days following each
meeting.
Record the attendance of the officers at each meeting and advise the presiding officer if a quorum is
present.
Sec. 6
The Treasurer shall:
Maintain the financial records of the Unit and receive all monies, as prescribed in International
Bylaws, Article IV, Sec. 11A, and promptly deposit them in the bank previously chosen by the
Executive Board.
Notify members of expiration of dues, issue receipts for dues paid, and maintain an up-to-date roster
of paid-up members. Changes to this roster shall be shared with the Corresponding Secretary, the
Newsletter Editor, and the Membership Chairman. In addition, the Membership Chairman shall be
notified of all members who have not paid their dues by October 15th in order that the membership
chairman might assist the Treasurer in contacting those members to collect their dues prior to
November 1st.
Submit a full written report of finances to the Executive Board at each meeting. Each year the books
and accounts will be audited by a committee selected by the incoming President. Before retirement,
all books, monies and property of the Unit shall be delivered promptly to the incoming Treasurer.
Sec. 7
The duties of the Trustees (or Directors) shall be:
To attend all meetings of the Unit and the Executive Board.
To accept special assignments as directed by the President. Additional duties may be to chair or be
members of committees.
ARTICLE VI
DELEGATES
Sec. 1 The Executive Board shall appoint one delegate and one alternate from among the Regular Members who
will attend the annual Delegates meeting of the parent organization, the Wally Byam Caravan Club
International, Inc. Any vacancy occurring following such selection shall be filled by appointment by the
President. The delegate should be instructed with respect to the wishes of the Unit on matters to come
before the meeting. The President and Secretary shall certify to these appointments.
ARTICLE VII
DUES
Sec. 1 The annual Unit dues of Regular and Affiliate members shall be set by the Executive Board.
Sec. 2 A member who fails to pay properly assessed International and Unit dues before November 15 may not be
listed in the Annual Membership Directory of the International Club for the following year. If the dues are
not paid and receipted by the Treasurer on or before December 31, the membership will be terminated.
ARTICLE VIII
CODE OF ETHICS
Sec. 1 All members shall abide by the following Code of Ethics:
A. To be ever mindful of our responsibility to Wally Byam Caravan Club International, Inc., and
through conduct, indicate to the public that membership in this organization is an assurance of our
courtesy on the road and good will to all peoples and countries.
B. To be ever mindful of what we say or print with respect to its effect on others so as to avoid
disharmony and ill feelings among club members and to dedicate ourselves to the work of cementing
together the members of WBCCI in bonds of good fellowship and mutual understanding.
C. To conduct ourselves in a manner to inspire others engaged in recreational vehicle travel to a full
appreciation of the intent and meaning of this code.
D. To maintain our camps in an orderly manner and leave them the same way.
ARTICLE IX
LIABILITY
Sec. 1 Neither the Unit nor its officers are responsible for the loss of or damage to property or for injury to or
death of a person on the premises of any club function. This freedom from responsibility for loss or
damage to property applies regardless of whether that property has been received by any member or
officer or left upon the premises.
ARTICLE X
POLICY
Sec. 1 Policy consistent with the Constitution and Bylaws of the Unit and with the Constitution, Bylaws and
Policy of the Wally Byam Caravan Club International, Inc., embodying additional provisions for the
government of the Unit may be adopted by the Executive Board or the Unit members.
ARTICLE XI
AMENDMENTS
Sec. 1 These Bylaws may be amended at any business meeting of the Executive Board by a two-thirds vote,
provided the proposed amendment has been submitted to all members of the Executive Board in writing
ten (10) days prior to such meeting.
Sec. 2 Such amendments shall become effective upon adoption.
ARTICLE XII
MERGER, CONSOLIDATION OR DISSOLUTION OF THIS UNIT
Sec. 1 In the event the members of this Unit deem it desirable for this Unit to merge with another Unit, or for the
Unit to consolidate with one or more Units, or for the Unit to dissolve, the members shall, through the
President of this Unit, follow the appropriate procedures as prescribed in ARTICLE VII, Section 1 through
6 of the Bylaws of the International Club. These procedures are in accordance with Section 501 (c) 7 of
the Internal Revenue Service Code. Whether the Unit merges with another Unit, or consolidates with
other Units, or the Unit dissolves, none of the funds or property of this Unit shall ensure to the benefit of
any member.
These Bylaws, as last amended, were adopted on______________ at ___________________________